Worship Planning 101 - 5.1 - Scheduling - People, Roles, and Teams

In this video, we’ll walk through how to schedule people, roles, and teams in Worship Planning. Once your event is created and your teams are set up, scheduling is the next step to making sure everyone knows where they’re serving. 

To begin, go to the Schedules tab. If you’d like to schedule an entire team at once, select Teams from the left panel. Choose the team you want to schedule, then drag and drop the “Assign Entire Team” option into the event you’re planning. This is a great way to save time and ensure consistency across your services. 

If you prefer to schedule individuals, select People from the left panel. From here, you can drag and drop a person directly into the event where you’d like them to serve. This gives you flexibility to assign specific roles or fill in gaps as needed. 

You can also schedule by role. Just like with people and teams, roles can be dragged into the event flow to match your service needs. Whether you’re assigning a worship leader, tech support, or greeters, this method helps you stay organized and intentional.  And here’s a helpful tip: you can schedule teams and individuals directly into specific elements of your event flow. This means you can assign someone to a particular song, segment, or moment in the service—giving your team clarity on exactly where they’re needed.  Scheduling in Worship Planning is designed to be flexible and intuitive, helping you build a well-organized service with just a few clicks.